GCS Malta is searching for an Office Assistant to join our dynamic team on a full-time basis. If you have excellent organizational and analytical skills, then you should not miss this one!
Reporting to the line manager, the selected Office Assistant will maintain and ensure smooth administrative
processes to support to the wider team as required, by providing regular updates on the status of assigned tasks and ongoing activities.
Responsibilities:
- Organizing and managing the operational needs of the department
- Overseeing cleaning services, coordinating office supplies (e.g., postage), maintaining adequate stocks of stationery and toiletries, and ensuring the overall smooth functioning of the office environment.
- Coordinating and maintaining relationships with suppliers, including the selection,
evaluation, and monitoring of service providers. - Ensures timely delivery of goods and services, verifies invoices, negotiates terms where appropriate, and maintains accurate supplier documentation to support smooth and cost-efficient operations.
- Organization and coordination of meetings, including the preparation of agendas and the documentation of
minutes. - Processing and verification of monthly invoices as well as the planning and administration of business travel
arrangements. - Monitoring of holidays and absences and the coordination of work permit applications.
- Supports managers in recruitment-related administrative tasks, such as
advertising vacancies as required.
If you have previous working experience within an office organization role, then this one’s for you!
The individual must be highly organised and have strong communication skills. One must also be keen of working within a fast-paced, team-oriented environment. Fluency in English languages is a must.
Interested in discussing this fantastic opportunity further? Apply below!
If becoming an Office Assistant is not for you, view more vacancies here!
Published: 20th August 2026